How to Seamlessly Transfer Special Education Services from One School to Another
The change and transition involved in moving to a new school can be a stressful experience, especially when your child receives special education services.
Between new routines, unfamiliar faces, and different policies, the transition can feel overwhelming. However, with careful planning and proactive communication, you can help make the process smoother for your child while keeping their support systems intact.
Start with the Right Paperwork
Before your child starts at the new school, gather all relevant documents, including:
The most recent Individualized Education Program (IEP) or 504 Plan
The most recent Re-evaluation and eligibility paperwork
Copies of the school’s evaluation reports
IEP goal progress reports
Notes from previous meetings with teachers and specialists
Medical or therapy records if applicable
Having these records on hand allows the new school to quickly understand your child's strengths, challenges, and necessary accommodations.
If possible, request copies before you leave the current school, as obtaining them later can sometimes delay services.
Communicate with the New School Early
Reach out to the new school’s special education department as soon as possible.
Explain your child’s needs, share their current IEP or 504 Plan, and ask about the school’s process for transferring services. Each state and district may handle special education differently, so knowing what to expect can help you prepare for any adjustments.
Some questions to ask include:
How does the school review and implement incoming IEPs?
Will there be a meeting before or shortly after school starts?
How do they handle services like speech therapy, occupational therapy, or counseling?
What’s the best way to communicate with teachers and specialists?
Prepare Your Child for the Transition
A new school means new faces, routines, and expectations. To help your child adjust:
Visit the school beforehand: If possible, take a tour, meet teachers, and locate important places like classrooms, restrooms, and support offices.
Talk through the changes: Discuss what will stay the same (e.g., receiving extra time on tests) and what might be different.
Practice new routines: If bus schedules, morning drop-offs, or class schedules will change, practice them ahead of time to reduce anxiety.
Monitor Services and Speak Up When Needed
Once school starts, keep an eye on how services are being implemented.
It’s common for there to be a brief adjustment period, but if accommodations aren’t being followed or services seem inconsistent, don’t hesitate to reach out.
Schedule a follow-up meeting with the IEP or 504 team to discuss concerns and request any necessary modifications.
Build a Relationship with School Staff
Strong communication with teachers, administrators, and support staff helps create a positive experience for your child.
Introduce yourself early, express your willingness to collaborate, and stay involved throughout the school year. Your advocacy and partnership can make all the difference in helping your child feel supported and confident in their new environment.
Transitions can be challenging, but with preparation and communication, you can help your child settle into their new school while maintaining the services they need. Staying organized, proactive, and engaged, allows you to create a supportive transition that helps your child feel secure and ready to succeed.
To continue this conversation and to learn about advocacy and consulting services at Education Empowerment Partners, contact us today.